Catering Contract Terms and Conditions
This Catering Contract is entered into between Current Events t/a Mamas Events (“Caterer”) and the “Client” (as listed in the booking form) (together, “Parties”) and sets forth the agreement between the Parties relating to catering services to be provided by the Caterer for Client for the event identified in this Contract.
1. Event details
Client is hiring Caterer to provide food and beverages, and related services, for the event listed on the booking form or quotation:
Date: [as on the booking form/quotation]
Event start time (for guests): [TBC] (“Start Time”)
Event end time (for guests): [TBC] (“End Time”)
Location: [as on booking form] (“Venue”)
Number of guests: [as on booking form]
2. Menu to be served
The Parties have agreed to the menu attached to this Catering Agreement as the booking form and final quote. Caterer reserves the right to make small changes to the menu if key ingredients are unable to be sourced due to reasons beyond the control of the Parties.
3. Coordination with venue
Caterer will need to have access to the Venue no later than 4 hours in advance of the Start Time for the Event, and 3 hours after the End Time for clean up. Client will make all necessary arrangements, at Client’s expense, to get this access arranged.
4. Payment terms
In exchange for the services of Caterer as specified in this Catering Contract, Client will pay to Caterer either per person or the package price as stated on the booking form. Numbers can be changed up to 4 weeks before the event, however if the number change by more than 10% a new price by the caterer will be issued.
Payment will be made to the Caterer as follows: 30% deposit due on the date of signing, and the final balance will be due and payable 28 days in advance of the event.
5. Responsibilities for related costs
Client is solely responsible for all costs and/or deposits relating to use of the Venue, and for obtaining any necessary permissions, authorisations, or other requirement of Caterer providing services at the Venue.
6. Insurance and indemnification
Caterer has, or will obtain, general liability insurance relating to Caterer’s services at the Event. However, Client will indemnify and hold harmless Caterer for any damage, theft, or loss of Caterer’s property occurring at the event, causes by any of Client’s guests.
If the Client needs to cancel the event, Client must provide written notice to Caterer along with any required cancellation fee described in this Catering Contract, to effect cancellation.
Client understands that upon entering into this Contract, Caterer is committing time and resources to this Event and thus cancellation would result in lost income and lost business opportunities in an amount hard to precisely calculate. Therefore, the following cancellation limitations will apply. If Client requests cancellation of this Contract 90 days or more before the Event, Caterer shall be entitled to 50% percent of the Total invoice. If Client requests cancellation 31-89 days before the Event, Caterer shall be entitled to 75% percent of the Total Invoice. After 30 days in advance of the Event, Caterer shall be entitled to 100 percent of the Total Invoice.
The Client’s deposit will be credited against the cancellation fees owed. Any balance will be payable upon the notice of cancellation.
8. Legal compliance
Caterer will work in compliance with all applicable local health department rules and regulations relating to food preparation and food service.
This Contract cannot be assigned by either Party without the other’s written consent, with the exception set forth in paragraph 10, below.
10. Limitation of remedies
If Caterer cannot fulfill its obligations under this Contract for reasons outside of its control, Caterer may locate and retain a replacement catering company at no additional cost to Client, or refund Client’s money in full. Caterer will not be responsible for any additional damages or compensation under these circumstances.
11. Resolution of disputes
The Parties agree to not post any negative information about the other arising out of this Contract or Event on any online forum or website
12. Entire Agreement
These terms and conditions, constitutes the entire agreement between the Parties.